CUSTOMER STORIES

Leasecake and a Two-Person Team: Powering the Growth of a 700+ Location Dental Practice

Background

Headquartered in Dallas, Texas, MB2 Dental was founded in 2007 as America’s first and fastest-growing Dental Partnership Organization (DPO). MB2 Dental partners with more than 700 dentists and specialists across the nation, providing comprehensive support services, including Human Resources & Recruiting, Accounting & Finance, Procurement, Marketing & and more. This allows doctor partners to focus on patient care while MB2 Dental handles business operations, including lease management.

Challenges

When Jack Byrd joined MB2 Dental over two years ago, the company had 400 locations and managed leases using spreadsheets, which led to significant inefficiencies and risks. “Our old system caused confusion and some disorganization, which was a huge problem at times for our company.” Jack recalls. The fear of the unknown was a challenge, with landlords giving unexpected notifications and internal teams struggling to find accurate lease information. This unreliable system posed several specific pain points:

Time-consuming manual tracking: “Every year brought surprises from landlords about renewals. It cost money, and it was time to fix it.”
Inaccurate and inaccessible data: Internal teams often needed location information that wasn’t readily available, leading to delays and inefficiencies.
High risk of missed critical dates: The reliance on spreadsheets increased the risk of missing important lease dates, incurring additional costs.

With Jack and his small team managing leases, the need for a more reliable system became evident. After evaluating alternative vendors, MB2 Dental chose Leasecake for its user-friendly interface and unlimited user access.

Headquartered in Dallas, Texas, MB2 Dental was founded in 2007 as America’s first and fastest-growing Dental Partnership Organization (DPO).

MB2 partners with more than 700 of dentists and specialists across the nation, providing comprehensive support services, including Human Resources & Recruiting, Accounting & Finance, Procurement, Marketing & Development, and more. This allows doctor partners to focus on patient care while MB2 handles business operations, including lease management.

700

Dental Practices/Locations

100

Units Growing Every Year

Location Growth in 2 Years

1500

Operators Supported

Solution

Leasecake provided a transformative solution for MB2 Dental’s lease management challenges by centralizing information and streamlining operations. This change significantly optimized daily processes, allowing Jack Byrd to quickly respond to inquiries about any of the 700+ locations. This structured approach brought order to previously chaotic lease records, ensuring that critical dates and information are always accessible.

Efficiency and Productivity:

Optimized Processes: “Centralizing lease information in Leasecake has significantly optimized daily operations,” Jack notes. He can now quickly respond to inquiries about any of the 700+ locations.
Increased Efficiency: The user-friendly interface allows for easy data entry and retrieval, reducing administrative workload. “Getting all the information into Leasecake makes it easier for me to find information at any time,” Jack says.
Improved Organization: Leasecake’s structured approach has brought order to previously chaotic lease records, ensuring critical dates and information are always accessible.

Risk Management:

Mitigated Risks: Leasecake provides a reliable source of accurate lease information, helping MB2 avoid costly surprises and missed renewals. “By providing a trustworthy source of accurate lease information, Leasecake has helped us avoid costly surprises,” Jack affirms.
Enhanced Visibility: The system offers complete visibility into lease details, reducing vulnerabilities and ensuring compliance with regulatory requirements.

"By providing a trustworthy source of accurate lease information, Leasecake has helped us avoid costly surprises."

Jack Byrd

MB2 Dental, Associate General Counsel

Results

Since implementing Leasecake, MB2 Dental has experienced significant improvements in lease management efficiency and organizational effectiveness.

Quantifiable Improvements:

Time Saved: Jack and his team save considerable time previously spent on manual data management and searching for information. “Leasecake has made me more efficient. With 700+ locations, we get a lot of questions, and now I can answer people quicker.”
Increased Capacity: The system supports MB2’s rapid growth, allowing the team to manage an expanding number of locations without additional strain.

Final Thoughts & Future Outlook:

As MB2 Dental continues to grow, Leasecake remains a critical tool for maintaining organization and efficiency. “It keeps us organized and allows us to be more efficient in our processes. Before Leasecake, there were visibility issues with lease data, and now that has changed.” Jack Byrd explains. He has recommended Leasecake to other companies facing similar challenges, highlighting its ability to optimize processes and support business growth. “For companies growing quickly, it helps with organization and optimizes processes so you can focus on other areas of your business.” Jack advises other growing companies to consider implementing a lease management system like Leasecake. “If you’ve got a lot of other things to focus on besides real estate, it helps with organization and optimizes your processes. I have recommended it to other companies.”

Leasecake has proven to be an invaluable tool for MB2 Dental, supporting their rapid growth and ensuring efficient, reliable lease management.

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