PLATFORM
Modern Asset and Contract Management
Your central repository for managing everything from agreements to warranties and compliance.
Manage Locations
Beyond the Lease
with automated reminders, so you never miss a beat.
We needed to have a strong system in place to manage our real estate, not just for lease dates, but for many other things –– insurance certifications, licensing, and HVAC contracts. Leasecake gave us an upper hand in our real estate.
Gary Robbins
President of the Franchise Advisory Council of SuperCuts
Contracts
- Timely reminders for all important dates and requirements
- Quick access and easy management of all your documents
- One stop shop for comprehensive location management
Cakebot for Contracts
Use the powerful abilities of artificial intelligence for contract abstraction. Easily load business licenses, health permits, franchise agreements, fire inspections, and any other PDFs into Leasecake, and let Cakebot help you extract the data and get contracts loaded into your account quickly.
- Easy, user-friendly upload process
- Smart, AI-assisted technology
- Abstract all location documents into one unified system
Assets
- Never lose track of warranties or key details
- Track recurring preventative maintenance
- ASC 842 compliant financial reporting
One Unified System For Everything
Our platform isn’t just built to manage your leases. Any asset, contract, agreement or document that is associated with your location can be stored in Leasecake’s platform, for full location visibility.
Vendor
Contracts
- Waste Management
- Utility Bill Reminders
- Insurance Policies
- Point of Sale
- Linens & Uniforms
Licenses &
Agreements
- Franchise Agreements
- Franchise Disclosure Documents
- Business Licenses
- Liquor Licenses
- Health & Safety Inspections
Store
Data
- Lot Size
- Number of Parking Spaces
- Training Manuals
- Alarm & Security Codes
- Property Manager Contact Information
Assets &
Equipment
- HVAC Warranties & Maintenance
- Equipment Warranties
- POS Systems
- Kitchen Equipment
- Store Displays
Why Leasecake?
We're innovative and easy to use.
We know your real estate.
We're leading the way in affordability.
Top Rated
in Customer Support
Common Questions
What is Asset and Contract Management?
Why is Asset and Contract Management Important for Franchise and Multi-Unit Operators?
What Are Best Practices for Managing Contracts and Agreements?
Managing real estate leases and vendor contracts in the retail industry requires a strategic approach to minimize risks and enhance financial stability. Best practices include maintaining a detailed inventory of all leases and contracts, conducting regular audits to ensure compliance and accuracy, and using asset and contract management software to automate tracking and alerts. Establishing clear policies for lease negotiations, renewals, and vendor relationships fosters consistency and reduces risks. Training staff on the importance of diligent contract management and compliance further supports these practices. By adhering to these best practices, retail businesses can effectively manage their real estate and vendor contracts, ensuring operational efficiency and financial health.
What Are Common Examples of Real Estate Assets and Contracts for Restaurants and Retail?
1. Commercial Leases: Commercial leases are the most common real estate contracts for restaurants and retail businesses. These leases outline the terms and conditions under which a business occupies a commercial space. Key aspects include the lease duration, rent amount, maintenance responsibilities, renewal options, and any restrictions or allowances regarding property use.
2. Equipment Leases: Many restaurants and retail stores lease essential equipment such as kitchen appliances, POS systems, refrigeration units, and display fixtures. Equipment leases specify the terms of use, maintenance responsibilities, and options for purchasing the equipment at the end of the lease term.
3. Franchise Agreements: Franchise agreements are crucial for franchise operators in both the restaurant and retail sectors. These contracts delineate the rights and responsibilities of the franchisee and franchisor, including branding, operational standards, and real estate requirements. They often include clauses related to location selection, lease negotiations, and site maintenance.
4. Vendor Contracts: Vendor contracts are agreements with suppliers of goods and services essential for daily operations. For restaurants, this includes food and beverage suppliers, while retail stores may have contracts with product manufacturers and distributors. These contracts detail the pricing, delivery schedules, payment terms, and quality standards.
5. Property Management Agreements: Restaurants and retail businesses often enter into property management agreements when they hire third-party firms to manage their properties. These contracts outline the scope of services, including maintenance, tenant relations, rent collection, and compliance with local regulations.
6. Construction and Renovation Contracts: When opening a new location or remodeling an existing one, businesses enter into construction and renovation contracts. These agreements specify the project scope, timeline, budget, and responsibilities of the contractor. They also include provisions for handling delays, changes, and quality assurance.
7. Maintenance Contracts: Maintenance contracts are essential for keeping the property and equipment in optimal condition. These contracts cover regular servicing of HVAC systems, plumbing, electrical systems, and specialized kitchen equipment for restaurants. They ensure timely repairs and preventive maintenance to avoid costly breakdowns.
8. Licensing and Permitting Agreements: Restaurants and retail businesses must comply with various local, state, and federal regulations. Licensing and permitting agreements ensure that businesses obtain the necessary licenses and permits for operating legally. These contracts often include health permits, liquor licenses for restaurants, and occupancy permits.
9. Sublease Agreements: In some cases, businesses may sublease a portion of their space to another tenant. Sublease agreements specify the terms under which the subtenant can occupy the space, including rent payments, duration, and usage restrictions. These agreements must align with the original lease terms to avoid conflicts.
10. Purchase Agreements: When acquiring property, businesses enter into purchase agreements. These contracts detail the terms of the sale, including the purchase price, closing date, contingencies, and any included fixtures or improvements. They also address conditions such as inspections, financing, and due diligence.
